Office Services Coordinator

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Urban area

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 5-10 people

Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

Support for newcomers and refugees

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Offers mentorship, coaching and/or networking opportunities for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Certificates, licences, memberships, and courses

• First Aid Certificate

Computer and technology knowledge

• Electronic mail
• Quick Books
• Spreadsheet
• MS Excel
• MS Office

Security and safety

• Criminal record check

Transportation/travel information

• Vehicle supplied by employer
• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Who can apply

• Canadian citizens and permanent or temporary residents of Canada
• other candidates, with or without a valid Canadian work permit